December 11, 2002

The meeting was held at Lilian Bryan's home and was called to order at 8 o’clock after some socializing around food and drink.

Steering Committee members present: Bruce Tarnopolski, Jan Kent, Harriette Liske, Emily Vorder Bruegge, Ann Robinson, Scott Russell, Rob Harper, Lalah Manly, Brian Baker and Lilian Bryan.
Guests: Kevin Liske, Christin Whittington, Roger McLain, Joseph Steinhauser, Janet Shepherd and John O’Neil.

SOUND: Scott reported that we are still searching for someone who is knowledgeable and can do the job on a regular basis. Sound person needs to be there 30 minutes before the dance. Scott asked for everyone’s help in finding someone who could do the job on a regular basis. Meanwhile, Mick Kinney has done the sound off and on. Thankfully, Rob helped out when we had a no-show.

STAGE: The question is still: buy or build. Preference is to buy – possibly from a school catalogue. Stage must meet safety standards. We must present our plans to the Church prior to their bimonthly board meeting. Next meeting is in February. We should get our information to the Church during January.

SPEAKERS: Rob brought up the need to set up better, safer speaker stands. A sturdy platform would be better than the present pole stands. Different ideas were shared by the group to make the stands safer. Meanwhile, we will use sandbags, donated by Kevin and Harriette Liske.

PAYMENT OF Friday night out-of-town bands: We discussed whether or not to go up from our customary $400 fee for select bands. We also discussed whether there is a demand for a Celtic band.

THE FLOOR: Everyone is pleased with the new finish. Fern made good signs to remind people to wear soft sole shoes. People with the wrong shoes need to be made aware of the problem. Harriette has been helping with this task. We need to tell newcomers at the teaching session about the shoes policy.

NOVEMBER 2002 DANCE WEEKEND: was a huge success. The figures are:
Income $ 19,495.00
Expenses 14,550.88
Profit $ 4,944.12
Harriette brought up the problem of different bands having dissimilar contracts. A special committee will work on redesigning the contracts for future dance weekends.
T-SHIRTS: Joseph reported that all the shirts were sold and we made a profit.
SECURITY: Bruce reported that he coordinated security during the dance weekend which worked out well.

NOVEMBER DANCE WEEKEND 2003 (November 14-16);
Pam Eidson will coordinate contacts and contracts with the bands and callers.
Nightingale is under contract. Steve Zakon-Anderson is under consideration to be the caller. We will offer caller $500.
Bruce asked that we make up a timeline of all the preparations for the November dance weekend.
Timing: In the future we will go back to the traditional time of the November dance weekend: 2 weeks before Thanksgiving.

The president, Bruce, thanked outgoing members: Scott Russell, Brian Baker and George Snyder. He welcomed new members: Harriette Liske, Emily Vorder Bruegge and Ann Robinson.
The slate of officers was presented and accepted unanimously, as follows:
President: Bruce; Secretary: Lilian; Treasurer: Harriette

NEW YEAR’S EVE DANCE: "Floor Play" was announced by Lalah. She asked for help with decorating for this event.

CHRISTMAS TOYS for OUR HOUSE: Christin reported that a large number of toys were donated, including 2 bicycles from Ann Robinson and Joseph; also $55.00 in cash. Christin took care of the delivery to Our House. Janet contributed festive refreshments for the dancers that night and Lilian was responsible for an inviting holiday display of the goodies.

KEYS to the dance hall: Rob brought up the importance of all Steering Committee members knowing who has a key to the gym. We believe that the following people have a key: Bruce, Janet, Scott, David Woolf, George, Larry Enlow, Mick Kinney and Dennis. Whoever else has keys, please let the Steering Committee know.

INVESTMENT: Harriette suggested that we use our non-profit status to get foundation money. The non-profit Foundation Center can be used as a resource. Also, she recommended that we invest any surplus money in an interest earning, low risk situation.

With no further business on the agenda, the meeting was adjourned at 10:00 o’clock.

NEXT MEETING: The next meeting will take place on Wednesday, January 8th, 2003 at 7:30 p.m. at Ann Whitley’s house at 2318 Ferndale Dr. Decatur; 404-373-7861.

Respectfully submitted,
Lilian Bryan, CCD Recording Secretary

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