CCD STEERING COMMITTEE Meeting - Minutes
July 16, 2003
The meeting was held at Bruce
Tarnopolskis home at 7:30 p.m. on July 16, 2003.
CCD Steering Committee members
present: Rob Harper, Jan Kent, Lalah Manly, Harriette Liske,
Ann Robinson, Bruce Tarnopolski and Emily Vorder Bruegge
Guests: Carol Galanty, Barbara Kirchner,
Kevin Liske, John ONeal, Doug Singleton, George Snyder, Seth Tepfer
and Christin Whittington.
NOVEMBER DANCE WEEKEND:
Christin Whittington confirmed that Jim Bird and Bonnie Mitchell will
teach a salsa workshop; Robert Jamison will be playing waltzes; Steve
Zakon-Anderson will give a workshop for callers; and Tina Liza Jones
will conduct the traditional singing. Pam Eidson is arranging contracts
with the bands.
A limit of 375 dancers was set, to prevent overcrowding on the dance
floor. If the limit of 375 people are pre-registered (and this includes
complimentary admissions for band members, etc.), then walk-ins cannot
be allowed. There is a need to anticipate how to handle this. It was
suggested a waiting list be started, if the limit is reached. Christin
has prepared a confirmation letter to send to those who have registered.
Ideas for T-shirts and buttons should be submitted in time for the August
steering committee meeting.
Doug Singleton suggested that CCD save money on dance weekend snacks
by buying food at Sams Club.
NEW CALLER EVALUATION PROGRAM
Rob Harper presented ideas on ways to give helpful feedback to those
who would like to become callers at Friday night dances in Atlanta.
The consensus among the cub callers present was that the experienced
callers have been very helpful with constructive critiques. It was also
mentioned that the Tuesday night dance has been a very helpful opportunity.
However, the process by which a new caller (either new to calling, or
experienced but new to Atlanta) can become a caller at Atlanta dances
was described as unstructured, not formalized, even "amorphous."
CCD is fortunate to have a wealth of excellent callers who live here
in Atlanta. Each of these callers only gets to call a few times per
year. That is one reason why it has been difficult to incorporate new
callers regardless of skill or experience. However, it was expressed
that CCD needs to examine its "participatory philosophy" is
as it applies to the booking of our Friday night callers.
It was mentioned that feedback from dancers was important in the process
of evaluating callers. Opinion was divided, however, on whether or not
it would be a good idea to survey dancers. Ann Robinson pointed out
that if a survey is well crafted it can be constructive. Others expressed
concern about negative discussions on the list-serve. One suggestion
was to have one person consolidate comments and not broadcast negative
comments on the list serve.
It was decided that after the November dance weekend, specific criteria
for evaluating callers would be finalized and a plan implemented to
evaluate new callers.
STEERING COMMITTEE NOMINATING
Volunteers are being sought to solicit nominees for new steering committee
members by August. John ONeal volunteered to be the point of contact
for anyone who would like to be on the nominating committee.
LIST SERVE AND WEB SITE
Although not discussed at great length, it was agreed that in general,
the more information the better, in terms of publicizing dance events.
There are regional calendars of dance events already in existence, however,
which we dont need to duplicate. One interesting suggestion was
that the list serve functions could be divided out into separate sections,
for instance: a list serve for official announcements only; one that
could be a CCD discussion about anything dancers want to discuss; and
one could be for classified ads.
2003 FLOOR PLAY
The Steering Committee approved a proposal by ContraQuad to have a dance
on New Years Eve at Morningside, using CCDs sound equipment
and following basically the same arrangement as last year.
AUGUST ROSWELL FESTIVAL
At Doug Singletons request, CCD will rent sound equipment to performers
at the Roswell Festival for a $350.00 rental fee.
DANCE BEHAVIOR COMPLAINTS
It was decided that CCD should draw up a sexual harassment policy. All
in attendance were requested to get copies of policies from their workplace
and it will be placed on a future meeting agenda. It was also suggested
that there be people designated for newcomers to go to with questions
or feedback. For example, an announcement could be made "If you
have any questions, talk to anyone wearing a red button."
The meeting was adjourned at 10:00 p.m. The next meeting will be held
on August 13th at 7:30 p.m. at Christin Whittingtons home.
Emily Vorder Bruegge, CCD Recording Secretary