CCD STEERING COMMITTEE Meeting - Minutes
May 28, 2003
The meeting was held at Christin
Whittingtons home on May 28 and called to order at 7:45 pm.
Steering Committee members present:
Lilian Bryan, Rob Harper, Lalah Manly, Ann Robinson, Bruce Tarnopolski,
Emily Vorder Bruegge, Ann Whitley.
Guests: Barb Kirchner, Kevin Liske, Clyde
Ranney, Kimberly Sessions, Christin Whittington, Allegra Whitney.
CCD Secretary: Lilian said she has enjoyed
serving as the recording secretary and would like to do it again. But
because she has become increasingly busy in her work, she passed the
notebook to Emily Vorder Bruegge.
What the Hey (WtH) weekend: Described
as a wonderful success and the organizers broke even financially. The
steering committee decided to reimburse the organizers of WtH for four
complimentary passes honored at the door on Friday night of the WtH
weekend. The four newcomer passes had been issued previously by CCD,
but presented in lieu of payment to What the Hey. It was decided to
pay them back in kind - that is, each of the four organizers of WtH
(Lalah, Bruce, Seth and Pam) will be allowed a free admission to a Friday
night dance of their choosing.
NOVEMBER DANCE WEEKEND
The capacity of the Decatur Rec Center is 1200 people. It was
pointed out that CCD would never have that many dancers in the building,
but at least it has been determined that CCD is not in danger of violating
any official limits in that regard.
Fetchin Cat is confirmed for the
Saturday afternoon contra dance.
Flyers: Christin prepared small flyers
to be distributed all summer at dance weekends and has lined up people
to take the flyers to each event. She prepared and distributed an updated
timeline. She also prepared a list of committees and jobs, some filled
and some still needing to be filled.
WORKSHOPS: Gaye Fifer and Wayne Albright
will do two waltz workshops Saturday
afternoon. Christin suggested that Several Dancers Core could
be rented for $19 an hour for the waltz workshops. There was consensus
that this would be a good idea and the cost not prohibitive.
A discussion followed about the different possible Saturday afternoon
workshops, activities and locations. It was questioned whether four
simultaneous dance activities on Saturday afternoon might decrease attendance
to a detrimental degree at any or all of the dances or workshops.
Musicians Jam is well attended each year and will be in
the "ex-child care room." The English
County dance is well attended and will be held in the "Side
Room." There was some discussion where to locate a possible callers
workshop with Steve Zakon-Anderson. Ann Whitley will check with
the library next door to the Rec Center, and Bruce also suggested the
"Side Side Room" in the Decatur Rec Center.
REDUCED TICKET PROGRAM
The question has come up from individuals asking Lalah, when registering
for dances, whether they could work for a reduced ticket price. There
was a brief discussion of pros and cons and the topic will be continued
at the next meeting.
Allegra Whitney and Kimberly Sessions represented the Atlanta Waltz
Society in the discussion of the proposed Waltz Weekend. Bruce pointed
out that because the Atlanta Waltz Society is not yet incorporated as
a non-profit corporation, it cannot use CCDs insurance. The Atlanta
Waltz Society is welcome to publicize the event through CCD (list serve,
dance announcements, etc.). However, like What the Hey, the Waltz Society
must distinguish in all publicity that it is not a CCD event. This needs
to be done in order to protect the nonprofit status of CCD, upon the
advice of Brad Foster of CDSS, the source of CCDs insurance as
well as a sort of clearinghouse of business and legal advice for contra
dance groups. It was agreed to have Richard Powers call the contra dance
on the Friday night of the proposed weekend for $100, in light of the
distance he is traveling to come to Atlanta. Money would then be handled
in the same manner as Friday nights of the English Country Dance, with
CCD reimbursed $6 or $7 per dancer. The Waltz Society would also borrow
sound equipment from CCD.
ARCHIVES: It was felt there is a lot
of valuable material from CCDs past years that needs to be kept
track of and preserved in a safe place. Rob said he believes the volume
of materials would fill a two-drawer file cabinet. Bruce volunteered
to be the archivist.
CCD Web site: It was agreed to follow
Seths advice about the renewal and transfer of the domain to a
much less expensive service (GoDaddy). Barb Kirchner mentioned that
if we publicize other non-CCD events on the home page of our web site,
she would request that an upcoming Sautee Nacoochee event receive its
share of such free publicity and endorsement as well.
CCD Directory Update: Near completion.
Will be distributed both on-line and hard copies. The hard copies will
be sold at a cost that defrays copying expenses.
The next meeting will be held after the submission of suggested themes
for the November weekend. The themes will be presented anonymously.
Kevin and Harriette Liske offered their home for this meeting, set for
Sunday June 29th at 4 p.m.
Emily Vorder Bruegge, CCD Recording Secretary