CCD STEERING COMMITTEE Meeting - Minutes
August 8, 2004
The meeting was held at the home of Linda Graves
with a potluck at 6:30 pm and the business meeting was called to order
at 7:00 pm.
CCD Steering Committee members
present: Linda Graves, Lalah Manly, Bill Porter, Ann Robinson,
Bruce Tarnopolski, and Emily Vorder Bruegge.
Guests: Pam Eidson, Fern Garber, Kimberly
Hagen, Rob Harper, Kevin Liske, John ONeal, Neal Rhodes, Seth
Tepfer, and Christin Whittington.
The Bylaws subcommittee, Pam Eidson, Bill Porter and Bruce Tarnolpolski,
presented the results of many hours work spent incorporating the
comments and suggestions that had been solicited from the community.
Some issues can be classified as "Policies and Procedures"
that do not need to be in the Bylaws.
Nominating Committee (for
nominating new steering committee members)
Much thought and discussion went into the manner in which new members
for the steering committee are nominated. It was pointed out that the
selection should not be controlled by the existing steering committee,
so that new ideas will continually be introduced and new people brought
in. In order to achieve this goal, the manner of selection of the nominating
committee was discussed at length. A call for volunteers for the nominating
committee was considered an important part of the process. Rob Harper
said he was willing to serve on the nominating committee. September
3 was set as the deadline for getting other nominating committee volunteers.
Procedure to Change By-Laws
The new bylaws shall be circulated to all of CCD one month ahead of
time for an open comment period. Six out of nine steering committee
members would have to vote in favor of the change. It was suggested
that the community could ratify the bylaws in the same manner in which
the new steering committee members are ratified, at the annual very
brief meeting which has traditionally always been held at a Friday night
dance in the fall. There is nothing currently in the bylaws that requires
such ratification; however, many felt that the timing of the completion
of the new bylaws does lend itself to inclusion in the annual business
meeting. This may not always be practical to do in the future, for instance,
if there is just one amendment to the bylaws being made. October 29th
was tentatively chosen as the date for this meeting.
NOVEMBER DANCE WEEKEND
Christin Whittington reported that more committee heads are needed for
the dance weekend. Anne Robinson said she would co-chair with the housing
committee head, and Bruce Tarnopolski will serve as a back-up.
A brochure for the weekend will be ready in time for Mentone. A mailing
party is scheduled for September 8, 7:30 at Christins house, in
order to mail out 700 800 flyers for the dance weekend. An inquiry
was made about bulk mailing, but it turns out not to be cost-effective
since this is the only mailing done per year.
WEB PAGE MANAGER
Jude Harrington was selected as the new manager of the CCD web page.
Gail and Earl Cooks long service in this capacity have been greatly
appreciated, and CCD looks forward to enjoying Judes contributions
Bill Porter reported that he is waiting to hear from Tim Cape regarding
recommended equipment purchases. Meanwhile CCD is continuing to rent
from David Wolfe.
Ann Robinson and Fern Garber went to see a stage, exploring the possibility
of purchasing it. There was some concern about the strength of the stage.
Bill Porter pointed out that the 18" height of the stage did not
really allow the musicians a better view of the dancers, one of the
main intended purposes of having a stage. Ann Whitley is continuing
to pursue John Kellys offer to build a stage. However, Ann and
Fern were very much appreciated for their efforts.
CALLERS FOR NEW YEARS EVE
For this special event, five hours of dancing on both New Years
Eve and New Years day, 2005, CCD will ask Cis Hinkle and Seth
Tepfer to call to the music of the Reckless Ramblers. Linda Graves said
she would help with a pot luck at this event.
Seth Tepfer presented a rationale for why we need a strategic planning
process to come up with a purpose that we all have in common.
The steering committee approved the proposal as outlined. Click
for Seths outline of the proposed process.
Once again CCD needs to make an announcement that CCD members are requested
to refrain from making political announcements at dances, using CCDs
list serve to distribute political statements, or putting flyers on
the table at the dance or on car windshields. The reason: so that people
can relax and have fun, and feel welcome even if they have different
beliefs. As one in attendance put it "we are a non-profit, smoke-free,
alcohol-free, politics-free, religion-free environment."
Harriette Bugel has arranged for new updated insurance coverage for
CCD for which she was greatly appreciated. The insurance company requires
that parents using child care sign a waiver.
Child care was discussed only briefly with plans made to discuss further
in September. Some suggestions were outlined quickly: Have it from 8
11, advertise it. As far as how to finance it, bring this up
in the marketing effort.
LATECOMERS TO DANCES
One last item: a member of the community mentioned that a growing number
of people may routinely be coming to dances late in order to avoid paying
six or seven dollars to get in the dance. This may be addressed at a
The next meeting is scheduled for September 19 at Lalah Manlys
house. The 7 p.m. meeting will be preceded by a 6:30 pot luck.
Emily Vorder Bruegge, CCD Recording Secretary