CCD STEERING COMMITTEE Meeting - Minutes
June 13, 2004
The meeting was held at the home of Linda Graves
with a potluck at 5:00 pm and the business meeting was called to order
at 6:00 pm.
CCD Steering Committee members
present: Harriette Bugel, Linda Graves, Lalah Manly, Bill Porter,
Ann Robinson, Bruce Tarnopolski, Emily Vorder Bruegge, and Ann Whitley.
Guests: Pam Eidson, Fern Garber, Kevin
Liske, Kimberly Sessions, Doug Singleton, Joseph Steinhauser, Seth Tepfer,
and Christin Whittington.
Bill Porter reported that he is waiting to hear from Tim Cape regarding
recommended equipment purchases. Meanwhile CCD is continuing to rent
from David Wolfe. Bill also reported on safety concerns regarding speakers
and stands. One of the speakers was found to be not securely fastened
and this was corrected. An idea is being explored regarding suspended
speakers as an alternative to speaker stands. Ideas involving pulleys
are being explored for both speakers as well as suspending special lighting
that could be raised and lowered easily. Another idea suggested by one
of the CCD members is to use a theater curtain to deaden the sound at
the end of the wall, and this could also be raised and lowered by a
system of pulleys. The pulley would not be noticeable, and would enable
one person to raise and lower the speaker. The speakers should be tilted
down slightly. The acoustic baffles now in use need to be repaired/replaced.
It was emphasized again that we should have a snake.
The upstairs room has been painted and the broken mirror removed.
STAGE AND PARACHUTE PROPOSALS:
A reminder was made to follow up with the church on the stage proposal.
The sticky floor mat was reported missing in action last Friday. Continuity
is needed in the use of these mats.
Some details of the Bylaws were presented to the Steering Committee
to decide. The draft of the Bylaws as presented is attached to these
minutes for the sake of thoroughness; however, this draft is not the
final set of minutes, is subject to change, and will also be posted
elsewhere (on the CCD web site and distributed on the list serve.) Discussion
topics at this meeting regarding the bylaws included: duties of steering
committee; duties of Treasurer and Bookkeeper (the bookkeeper not being
an officer of the steering committee); and details regarding the selection
and role of the nominating committee.
Comments will be accepted until the August meeting, when the bylaws
will be voted on.
In addition to the bylaws, it was mentioned that CCD needs
to have a list of documented policies and procedures.
It was agreed it would be good to have some signs indicating which way
to go to get to the dance. Possible signs: "Welcome to the Dance".
"No Food or Drink." "Dance Instruction 7:30 to 8:00 This
Way Ä" and "Dance Entrance 8:00 " Lalah and Fern
will collaborate on this sign.
The dance July 2 will be preceded by a 6:30 potluck.
NEW/ADDITIONAL CALLER EVALUATION
Six people are on the evaluation team for the upcoming new caller evaluation.
They will present their evaluations at the July meeting. At least four
of the six evaluators need to be present at the meeting. The document
which details the process by which CCD is incorporating new callers
into its regular rotation should be posted on the Website. (The term
"new caller" is being used in the sense of "additional"
to the callers already on CCD•s rotation and does not necessarily mean
"inexperienced.") Several people have suggested submitting
the description of the process to CDSS as a model for other dance communities.
It was requested that the use of clipboards by evaluators
be done a little more discreetly. Not only because it could distract
the caller, but also could distract dancers and make them wonder if
they are at a "test dance" instead of a "regular dance."
Bruce will send an email to the evaluators regarding this.
Seth Tepfer reported on behalf of the Marketing Committee. It was proposed
that a strategic planning meeting was needed. The types of questions
to be asked at such a meeting would be "What is our mission?"
"Are we focusing on a specific group of people?" The meeting
could be open to all in the CCD community and costs held to a minimum.
NOVEMBER 2004 DANCE
Christin Whittington distributed timelines for the November dance weekend.
Registration forms are on the website. Harriette Bugel reported on the
quilt project. She and Julie plan to take a sheet and put squares on
a grid, take it to dances and say "your square is needed."
Quilting is a huge tradition in the dancing community and it is hoped
we will end up with beautiful artwork. Harriette also has very artistic
plans for a cake along the quilt theme!!!
Emily Vorder Bruegge, CCD Recording Secretary
Draft of Proposed
Bylaws as presented prior to the beginning of the June meeting.