CCD STEERING COMMITTEE Meeting - Minutes
March 14, 2004
The meeting was held at the home of Ann Whitley
and Doug Singleton at 7:00 p.m. on March 14, 2004.
CCD Steering Committee members
present: Linda Graves, Julie Howell, Harriette Liske, Lalah Manly,
Bill Porter, Ann Robinson, Emily Vorder Bruegge, and Ann Whitley
Guests: Andy Estes, Rob Harper, Ginger
Lyon, Doug Singleton, George Snyder, Bruce Torelli and Christin Whittington.
Among other treats, Ann and Doug provided fresh strawberries
and Perrier water; Ginger arrived with ice cream for the group.
Stage: The proposal regarding the stage
has been sent to the church and we are awaiting a response. Lalah, as
church liaison, will also ask the church if it would be possible to
leave the proposed ceiling parachute there. Subsequently, Lalah talked
to Sandra, the church liaison, and Sandra will be contacting John Kelly
directly to talk about the stage and parachute?
Floor Maintenance: It was suggested that
we get new mop heads for the brooms. It is believed that the church
expects us to maintain the sweeping equipment. An estimated $200 purchase
of 2 door mats and a specialized sticky mat was approved. The budget
will include a line item for floor maintenance materials. Also we should
ask for volunteers to come sweep the floor beforehand. Ann Whitley said
she would send an email to the list serve about sweeping beforehand;
after she confirms what time the gym is usually unlocked.
Collective Good Fund-Raiser: This should
be announced each Friday during the month of April.
Child Care: Are we grinding crayons into
the floor? Make sure it is not our group. [Note: subsequent to the meeting,
it was determined that it was not our group, but other children during
the week who were getting into the crayons belonging to our group. Plans
are under way to secure the crayons so that unsupervised children can
not get into them.]
November 12, 13, 14, 2004 Dance
The name of the dance will be: "Dance: a Thread in the Fabric of
Life." (with a possible subtitle of: "Whose Skirt is it Anyway?")
T-shirts were discussed. In 2003, 6 dozen t-shirts sold out, and more
would have been sold if more had been printed. Based on that, it was
suggested that 8 dozen be printed. An agreement was made with Andy Estes
regarding compensation to him for the use of his artwork and design:
Andy will receive any profits from the poster with his artwork; and
complimentary admission to the dance. CCD would keep any profits from
Harriette Liske suggested a way to provide a backdrop to the stage,
using dance clothing in the bleachers to create a large grid of fabric
in the background behind the band.
To encourage people to make quilt squares, it was suggested that a mailout
be sent to people. There are about 700 names on the mailing list. "What
the Hey" is also a good opportunity to reach a lot of people and
generate interest in this project. It would be fun to have quilting
bees and fabric swaps. Ginger Lyon is willing to have a quilting bee.
Timing: soon after "What the Hey" would be a good time.
Sound committee: New equipment is needed,
as well as a workshop on the use of the equipment. Bill Porter will
contact Weogo Reed regarding a sound workshop. Ask him to audit our
sound procedures and equipment and give recommendations. Bill will ask
him how soon he can do it and also discuss compensation with him. It
was suggested that musicians be brought in during the proposed workshop,
to provide sound to work with.
Sometimes sound checks are not beginning early enough. Seth Tepfer and
Dennis Edmiston will be asked to ask the band members to please show
up at 7:15 on Friday nights for the sound check. First we will check
and make sure the building is unlocked by 7:15. Subsequently, it was
learned that Seth already asks band members to arrive at 7:00, and if
we tell him who is consistently late, he will talk to them directly
People with hand trucks with 2 bags of sand have been seen going over
the sound cables. It was suggested we let people know not to do that.
Sunday Advanced Dance
There has been a very positive response to this. The steering committee
agreed it would be a good idea to hold Sunday Advanced Dances again
in the future, including a 3:30 p.m. workshop before the dance. More
Sunday advance dances are already in the works. [as of this writing,
Oct. 31 is confirmed and June and December dances are in the works,
with bands being booked by Seth Tepfer].
In the future, it could be emphasized that the afternoon workshop is
designed for intermediate dancers. However, if brand-new dancers show
up, perhaps they could form a separate class, held upstairs. Doug Singleton
said he has prepared material to teach for many classes in the future.
The consensus was to not promote the workshops for beginners, but to
be prepared to teach beginners separately, should they show up.
There were a lot of enthusiastic newcomers; Ann Robinson has been especially
helpful to newcomers. She pointed out that special attention is needed
for those for whom English is not their first language. Ann said she
could use some assistants to help with new dancers, especially for the
first 3 dances. Its always a good idea to mix up the seasoned
dancers with the brand new dancers.
Payment of Bands for Sunday night:
Should there be a set payment or a 5-way split? Ask Seth if he has already
begun talking with the bands about payment method. Subsequently, Seth
said he has not discussed payment methods with any bands yet.
Drinking Water at Dances:
Rob Harper pointed out the water at the church is often rusty, and suggested
CCD buy an in-line water filter such as the Greenville dance group has.
Bill Porter said he might have one; or, he would investigate the purchase
Caller Evaluation: We need to recruit some people willing to be evaluators.
Part of the evaluation process can be an optional one-year probation,
if there are one or two issues that need to be corrected by a caller.
The next meeting will be held on Sunday, April 25 at 7 p.m. at Bruce
Emily Vorder Bruegge, CCD Recording Secretary