CCD STEERING COMMITTEE Meeting - Minutes
May 16, 2004
The meeting was held at the home of Harriette
Bugen May 16, 2004.
CCD Steering Committee members
present: Bruce Tarnopolski, Harriette Bugel, Linda Graves, Julie
Howell, and Bill Porter.
Guests: Christin Whittington, Pam Eidson,
and Seth Tepfer.
Tim still working on it; thinks it will come in at significantly less
than the budgeted amount ($8-$10K); including options of automatic feedback
killer, equalization set for the room with a password lockout to allow
only certain people to alter EQ, and delay. Tim is investigating the
option of a snake so sound could be run from position downstream of
the speakers. Lalah planned to talk with Sandra, of Morningside Baptist,
about permission to route snake.
Tim will purchase electronics such as board, EQ, etc but
will not include cables, speakers, stands, etc. The speakers are fine
but some stands need replacement or repair.
We are continuing to rent David Woolfs mixer and
one power amp. Talked about $75 - $100 / night for the gear and double
that amount for What the Hey, but Harriette has not yet received a bill
from David Woolf. David prefers to have only Tim, Tomas or Chris operate
his sound equipment.
John ONeal has ideas for a box to weight the speaker
sound legs down. John will look into the cost and design.
Sticky Sheets were out on Friday. They appear to make a difference;
the floor during the dance looked cleaner.
Meeting agreed that another announcement about shoes was
needed, and that it should be phrased in a positive way. Julie volunteered
to create announcement to give to callers to remind them to mention
Need to follow up with Nell about proposed Shoe Sculpture.
Thanks to Fern, Bruce & Lalah for cleaning up the storage room!
Consider option of keeping the door to that room closed during the dances
Revision of Bylaws
Bylaws Subcommittee: Bill, Bruce, and
Bill handed out draft for comments. Basis of this was 1985 Bylaws.
Several options were discussed for specific articles, views were expressed
about other matters in the draft bylaws.
Article V: b
1. Include exceptions
2. Cant do two consecutive terms, but may reelected after a lapse
of one year
3. No exceptions
Think about dividing responsibilities of Treasurer and Bookkeeper
Last sentence about fiscal year should be its own article.
What about a past-president or president-elect or vice-president
assuming dance weekend responsibility?
Article V: e
Need add statement permitting closed or executive sessions.
Article VI: Nominating Committee
1. Solicit from membership at large to come up with a chairperson
2. Have nominating committee choose among themselves
Timing was rushed last year. Nominating committee was formed in June
or July, elections took place in September or October, dance weekend
was in November, then hand-over at December meeting. Perhaps set timing
of election in September, allowing new members to attend a few critical
meetings October & November for orientation.
Discussion about "Fall" time frame
Conflict of interest within nominating
Articles need to contain statement about conflict of interest; SC member
should not be allowed to vote on an issue from which they derive benefit.
Alter statement so that check co-signers cannot be related,
married or from the same household to reflect present-day realities.
Term of Designated check co-signer was raised as an issue
but not resolved.
SETHS NOTES UNALTERED
Clarify Election Apply to officers
Anything about that we are a separate from the venue
Proposal for marketing subcommittee:
Does CCD want to grow?
Keeping a balance of age groups
Switch visions primary bring awareness;
secondary to encourage age groups that current weaknesses makeup is
not in attendance target the marketing to the needs of the moment;
Perhaps metrics need to be vetted by SC
Marketing can also cover retention; marketing does not equal advertising;
marketing is also how are you going to teach the people who are going
to show up; how do you keep the people
Most organizations have a "membership committee" one
of the primary functions is advertising; fostering development of community;
also retention; also training
Name subcommittee as: Marketing
& Member Support
Will come back with:
June New Business:
Nice to have a signs that say "Chattahoochee Contry Dancers"
"Class for new dancers" this way
Announcement looking for nominating committee members
Stop calling Tuesday night an "Advanced Contra"
Its strength is that it is a smaller, intimate dance its
an important venue to keep Perfect venue for honing skills
November Dance Weekend
Seth will send email list of last years attendees and WtH attendees
3 options for English Musicians
a) members of CCD musicians Ann Whitley, Dave Kheris, Bill Porter, Robert
b) using David Woolfs group from last year
c) enlist fine companions (Robert Jamison, Joy Hughes, Susanne Koppy)
d) get Doug, Doug, Ann to do waltzes
Have them do ECD & Waltzes on Sunday
Have the info on the website; listserv, and insert in the flyer
Not interested on sending a quilt mailing to 900 people; interested
in mailing to 30 places mailing?
Christin handed out budget
Not much wiggle room where is a miscellanous category?
?Add a column for major capital expenses
Nice to have a weekly, monthly, quarterly
We have an annual budget what about a operational /annual budget,
a capital budget, long term / assets budget
Barb Kirchner will be evaluated Jun 18: Susan Davis, Scott Russell,
& Rob Harper
Solicit - David Woolf, Maureen, Gingers, others not on
The firm that has our stocks please change our
mailing address; needs to change from a personal account to a business
account; currently the account is under Dougs name;
Child care everything
Still open business item no letter resolved;
Linda has heard from many other groups about why they
dont do child care;
Without it, we lose a segment of the population
On the agenda for next meeting start planning for
SP meeting (scope, who to invite, length, who to facilitate, budget,
The next meeting will be held on Sunday, June 13 at 5 p.m at Linda Graves
Emily Vorder Bruegge, CCD Recording Secretary