CCD STEERING COMMITTEE Meeting - Minutes
September 14, 2003
The meeting was held at the home
of Ann Whitley and Doug Singleton at 6:00 p.m. The meeting was preceded
by a potluck at 5:00 p.m.
CCD Steering Committee members
present: Lilian Bryan, Rob Harper, Jan Kent, Lalah Manly, Harriette
Liske, Ann Robinson, Bruce Tarnopolski, Emily Vorder Bruegge, and Ann
Guests: Pam Eidson, Kevin Liske, Roger
McClain, Nell Ruby, Janet Shepard, Doug Singleton, Leah Smith, George
Snyder, Seth Tepfer and Christin Whittington
A Book Swap will be held at the Friday
night dances throughout the month of October, in the sound equipment
storage room. There are a number of charities to which leftover books
could be distributed.
It is expected that Morningside Baptist Church will be painting the
gym walls during the November dance weekend.
The church has asked CCD to not allow any signs or posters left on the
walls. This needs to be added to the list of closing activities
as well as recycling political and religious flyers, if any, or putting
these materials in the lost and found.
The purchase of a new caller monitor was approved a piece of
sound equipment needed by callers during the dance.
A presentation was made by Nell Ruby and Leah Smith. They would like
to create a nice space for children and provide child care so that more
parents can dance. CCD child care has a recent past history of not being
utilized; however, Leah and Nell want to offer especially good child
care, with activities, and advertise it, so that it will be utilized.
They would like to have it upstairs, in the same room as beginning dancing
is taught. Because of the windows, the children will not be as isolated
from the dancers as they were in the other room.
It was decided to offer child care for the first half of the dance.
There will be a limit of 10 children for one child care worker, and
if it gets to 11 children, a parent would be recruited to help out.
Nell and Leah will be the contact persons who will always make sure
someone will be there. An email list serve will be set up for the parents.
Leah and Nell will draw up a wish list of items to be donated to create
a nice space and activities for the children. CCDs insurance covers
For two hours 7:30 to 9:30, Leah will be paid $20 and receive
free admission to the second half of the dance. She will also ask parents
to make a suggested voluntary donation towards her reimbursement.
It is hoped to eventually have a contra dance for children once a month.
This idea was received with enthusiasm, with many present interested
Child Care is ready to start October 3.
NOVEMBER DANCE WEEKEND:
The group was reminded of the need to rent an electric piano for Jeremiah.
Do we need plywood for his feet?
The group was reminded of the need to rent a piano for the Saturday
afternoon English Dance Christin will confirm with David Woolf.
A note was made to find out where David Woolf rented the stage he used
for English weekend. It looked to be a good sized, compactable storable
Nell Ruby will be in charge of T-shirts, both design and production.
We need to identify who has CCDs water coolers. It was pointed
out that eventually we should buy new ones.
Decorations are needed for the dance. This will be addressed at the
traditional Foolishness Meeting. This meeting will be held at Harriette
and Kevins home. The date will be announced.
Seth Tepfer volunteered to be in charge of the Sunday morning breakfast.
Band Housing a couple more beds are needed to house the band.
Saturday night snacks: Harriette is taking suggestions for the big birthday
cake, which could be thought of as a large, edible landscape rather
than necessarily a typical iced layer cake. Because of the size of this
"landscape cake," it was decided that no other snacks will
be needed on Saturday night.
Christin will contact Tim Cape to confirm he is doing sound.
Lilian will host a party on Sunday, Nov. 23rd for people who helped
with the weekend.
A volunteer is needed to pick up two Nightingale band members at the
airport Friday night.
Roger McClain will help with moving sound equipment.
Christin was thanked for her excellent work with the dance weekend brochures
as well as the dance weekend timeline showing who has volunteered for
Lalah announced that so far 93 people have registered for the dance
weekend, two weeks ahead of last year.
NEW STEERING COMMITTEE MEMBERS
The nominating committee consists of John ONeal, Chris Curtin,
George Snyder, and Barb Kirchner. October 31 will be the date of the
election of new steering committee members. Pam Eidson volunteered to
write up criteria for soliciting steering committee members. It was
also suggested that it would be good to communicate to the community
generally that interested people are encouraged to volunteer for consideration
to be nominated to the steering committee.
MISCELLANEOUS/OTHER NEW BUSINESS
The sound equipment storage room in the church was suggested as a location
for the Book Swap. It was pointed out that the room needs cleaning.
Plans were made to clean it up. Roger and Doug volunteered to head up
this effort, and will arrive early on Friday night to do so.
At Seths suggestion, two bands were enthusiastically added to
the "regular rotation." The Clifton Road String Band and Smoke
Also at Seths initiation, two more list serves will be created
in addition to the general one we have now. One will be for steering
committee members only. One will be for the parents who use CCD Child
Care. This will be an extremely useful communication tool. No other
list-serves (such as one for dance-only and one for general community
bulletin board items) were considered necessary at this time. It was
agreed to post general guidelines requesting no emails regarding politics
or religion be sent to the list serve.
Seth suggested CCD purchase a book for teaching pre-dance workshops.
CCD will purchase 10 copies at $5 each and distribute to callers, openers,
and anyone else who finds themselves in the position of having to teach
a beginners workshop.
Rob Harper announced there will be a separate meeting in November specifically
addressing the cub caller program and performance review oversight.
It is expected it will be a long meeting. It is hoped that as many callers
as possible will attend this meeting to provide input.
Bruce proposed that Rob Harper be put on the schedule to call half a
dance each quarter beginning in October, which was met with approval
by the Steering Committee.
Lalah agreed to stay on one more year to enable the steering committee
to incorporate only three new members rather than four new members at
October 31 will be a Halloween costume contest dance.
Doug Singleton will reimburse CCD $100 for sound equipment borrowed
for the Roswell Festival. because he only used mikes and mike stands
(and not other sound equipment.)
Next meeting we will talk
about selecting a band for the 2004 Weekend.
The next meeting was set for Wednesday, October
15, 7:30 p.m. at Lalah's home. Lalah said it was OK if anyone
wanted to arrive earlier to see her garden.
Meeting adjourned at 8:00 p.m.
Emily Vorder Bruegge, CCD Recording Secretary