CCD STEERING COMMITTEE Meeting - Minutes
June 13, 2004

The meeting was held at the home of Linda Graves with a potluck at 5:00 pm and the business meeting was called to order at 6:00 pm.

CCD Steering Committee members present: Harriette Bugel, Linda Graves, Lalah Manly, Bill Porter, Ann Robinson, Bruce Tarnopolski, Emily Vorder Bruegge, and Ann Whitley.
Guests: Pam Eidson, Fern Garber, Kevin Liske, Kimberly Sessions, Doug Singleton, Joseph Steinhauser, Seth Tepfer, and Christin Whittington.

OLD BUSINESS

SOUND REPORT
Bill Porter reported that he is waiting to hear from Tim Cape regarding recommended equipment purchases. Meanwhile CCD is continuing to rent from David Wolfe. Bill also reported on safety concerns regarding speakers and stands. One of the speakers was found to be not securely fastened and this was corrected. An idea is being explored regarding suspended speakers as an alternative to speaker stands. Ideas involving pulleys are being explored for both speakers as well as suspending special lighting that could be raised and lowered easily. Another idea suggested by one of the CCD members is to use a theater curtain to deaden the sound at the end of the wall, and this could also be raised and lowered by a system of pulleys. The pulley would not be noticeable, and would enable one person to raise and lower the speaker. The speakers should be tilted down slightly. The acoustic baffles now in use need to be repaired/replaced. It was emphasized again that we should have a snake.

MORNINGSIDE INTERACTIONS
The upstairs room has been painted and the broken mirror removed.

STAGE AND PARACHUTE PROPOSALS:
A reminder was made to follow up with the church on the stage proposal.

FLOOR MAINTENANCE:
The sticky floor mat was reported missing in action last Friday. Continuity is needed in the use of these mats.

BYLAWS
Some details of the Bylaws were presented to the Steering Committee to decide. The draft of the Bylaws as presented is attached to these minutes for the sake of thoroughness; however, this draft is not the final set of minutes, is subject to change, and will also be posted elsewhere (on the CCD web site and distributed on the list serve.) Discussion topics at this meeting regarding the bylaws included: duties of steering committee; duties of Treasurer and Bookkeeper (the bookkeeper not being an officer of the steering committee); and details regarding the selection and role of the nominating committee.
Comments will be accepted until the August meeting, when the bylaws will be voted on.

In addition to the bylaws, it was mentioned that CCD needs to have a list of documented policies and procedures.

SIGNS
It was agreed it would be good to have some signs indicating which way to go to get to the dance. Possible signs: "Welcome to the Dance". "No Food or Drink." "Dance Instruction 7:30 to 8:00 This Way Ä" and "Dance Entrance 8:00 ‡ " Lalah and Fern will collaborate on this sign.
The dance July 2 will be preceded by a 6:30 potluck.

NEW/ADDITIONAL CALLER EVALUATION
Six people are on the evaluation team for the upcoming new caller evaluation. They will present their evaluations at the July meeting. At least four of the six evaluators need to be present at the meeting. The document which details the process by which CCD is incorporating new callers into its regular rotation should be posted on the Website. (The term "new caller" is being used in the sense of "additional" to the callers already on CCD•s rotation and does not necessarily mean "inexperienced.") Several people have suggested submitting the description of the process to CDSS as a model for other dance communities.

It was requested that the use of clipboards by evaluators be done a little more discreetly. Not only because it could distract the caller, but also could distract dancers and make them wonder if they are at a "test dance" instead of a "regular dance." Bruce will send an email to the evaluators regarding this.

MARKETING COMMITTEE
Seth Tepfer reported on behalf of the Marketing Committee. It was proposed that a strategic planning meeting was needed. The types of questions to be asked at such a meeting would be "What is our mission?" "Are we focusing on a specific group of people?" The meeting could be open to all in the CCD community and costs held to a minimum.

NOVEMBER 2004 DANCE
Christin Whittington distributed timelines for the November dance weekend. Registration forms are on the website. Harriette Bugel reported on the quilt project. She and Julie plan to take a sheet and put squares on a grid, take it to dances and say "your square is needed." Quilting is a huge tradition in the dancing community and it is hoped we will end up with beautiful artwork. Harriette also has very artistic plans for a cake along the quilt theme!!!

Respectfully submitted,
Emily Vorder Bruegge, CCD Recording Secretary

Draft of Proposed Bylaws as presented prior to the beginning of the June meeting.

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